What are the documents required for registration of a Private Limited Company in India?

Registering a Private Limited Company (PLC) in India involves a structured process governed by the Ministry of Corporate Affairs (MCA). For a company like JustStart, understanding the documentation needed is crucial for a smooth registration process. Here is a detailed breakdown of the documents required:

Director Identification Number (DIN)

Every individual intending to become a director of the company must obtain a Director Identification Number as part of the Company Registration process. Documents required include:

• Proof of identity (PAN card mandatory for Indian nationals)

• Proof of residence (Aadhar card, passport, voter ID, or driving license)

• Passport-sized photographs

• DIN application form (DIR-3)

Digital Signature Certificate (DSC)

A DSC is mandatory for signing electronic documents. Each director and shareholder must obtain a DSC. The required documents are:

• Proof of identity (PAN card for Indian nationals, passport for foreign nationals)

• Proof of residence (bank statement, utility bills not older than two months)

• Passport-sized photograph

Name Approval

For reserving the company name (e.g., JustStart), an application must be filed through the MCA portal. The form INC-1 must be submitted with:

• Proposed names for the company

• Significance of the names

Incorporation Documents

After name approval, the following documents are needed to complete the incorporation process:

• Memorandum of Association (MOA): This document outlines the company’s objectives, scope, and structure. It must be signed by all shareholders.

• Articles of Association (AOA): This document details the internal rules and regulations of the company. It also needs to be signed by all shareholders.

• Form INC-7: Application for incorporation of the company, which includes details like the name of the company, registered office address, and details of the directors.

• Form DIR-12: Details of the directors to be submitted.

• Form INC-22: This form provides the details of the registered office of the company.

Proof of Registered Office

Proof of the company’s registered office must be submitted within 30 days of incorporation. Documents required include:

• Utility bill (electricity, water, gas) not older than two months

• Rent agreement (if the office is rented)

• No Objection Certificate (NOC) from the property owner

Declaration and Affidavit

Directors and shareholders must provide a declaration affirming compliance with the Companies Act. This includes:

Form INC-9: Declaration by the directors and shareholders

Affidavit on non-judicial stamp paper confirming that they are not convicted of any offense related to the formation or management of a company

Subscription Statement

A statement signed by all initial shareholders declaring their intention to subscribe to the shares of the company and their commitment to pay for the shares.

Conclusion

For JustStart or any other company, the registration process of a Private Limited Company in India is thorough and involves multiple steps and documentation. Ensuring that all required documents are accurately prepared and submitted is key to a successful registration. By adhering to the MCA’s guidelines, businesses can ensure a smooth transition from conception to a legally recognized entity.