[Effective Communication: Four Tips for Presenting an Effective Presentation]

I believe that whether it is a student in school or a worker who is already in the workplace, there are often occasions where a briefing is required: it may be to report the progress of the work to the professor or boss, or to introduce the learning results to the classmates, introduce the products to the customers, etc. Wait.

An impressive speech requires not only good presentation content, but also good presentation communication skills and presentation ; just like if you are experienced but not good at expressing yourself, no matter how much you know, others will not be able to feel your power.

There are three briefings to be produced and presented almost every week at CTPS, and the objects and purposes of the reports are completely different.

For example, the manager's report is updated with the whole class every week, the owner's meeting report is confirmed with the owner to confirm the progress and requirements, and the diagnosis report of the problems encountered in the project execution is discussed with the teacher every two weeks.

Therefore, I also trained and learned a lot of practical briefing communication skills in CTPS, which I have recently finished and shared with you:

1. Beginning of the report: antecedents and warm-up

When reporting to bosses, owners, and professors, it's often a situation where they're usually busy people. That is to say, the report object is likely to have just finished the last meeting, and will immediately continue to listen to your report.

Often the listener is still thinking about the last meeting or has a vague memory of what you said last time. If the listener is not ready at this time, the efficiency of absorbing the content will be very poor.

So the content of the report at the beginning is very important. Don't cut to the chase right from the start, but briefly summarize the "background of the report" and "past progress" to help the listener warm up and get into the situation.

2. "Listener State of Mind": Getting to the Point

Empathizing with the listener is important. Usually high-level people don't have much time, and they always want to "hear the key points" when listening to the briefing.

So after the premise is over, it’s best to cut to the main point: explain the goals of the day, so that the listener can clearly understand what the purpose is to achieve today, and then they can grasp why the next briefing should convey these contents.

3. Presentation Skills: Top Down

Conclusion first. For example, today's briefing is to hope that the owner will support a certain action and provide resources, and this conclusion will be stated at the beginning.

The next step is to introduce the arguments that support this conclusion. For example, we have collected evidence to prove the necessity and importance of the implementation of this action, or how this action should be implemented.

4. The report is matched with the Tracker page, so that the listener can know the current position at any time.

Finally, a little tip for making a presentation. A small disadvantage of top-down briefings is that the conclusion is first followed by the reasons. Unlike briefings that start and end, owners can continue to listen to the flow, and sometimes they may forget what the conclusion is halfway through.

At this time, it is important to have a Tracker page to remind listeners at any time. I simply present the Tracker page in the picture for your reference.

【in conclusion】

Effective presentation communication skills are definitely an important step in persuading listeners to take our advice. When I was a student and teaching assistant at CTPS, I always used the methods taught by Mr. Sherman, which really helped us effectively persuade the owners and create impact.

Do you have other briefing communication skills? Welcome to leave a message below to share!

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